Rexel Industrial Solutions (RIS) has extensive experience in supporting the commissioning of new processing plants. We believe we have the capabilities and experience required to assist customers both during the commissioning of spares and once the facility is fully operational.
While this is a high-level overview of our capabilities, we welcome the opportunity to meet with your team in person to further discuss your requirements and and our capabilities and intentions in partnering with you.
Commissioning is typically the last phase of a project that follows construction to prepare the new facilities for operation.
Commissioning Spares are meant to be consumed before the system is fully operational. They are also known as initial or first-year spares.
Operational Spares are required to cover adequately the day-to-day maintenance of equipment following the first year of operation.
Rexel Industrial Solutions has supported pharmaceutical customers with the commissioning of new facilities by:
The following steps outline the process that RIS uses when establishing Commissioning Spares with customers. We have used these processes with several different customer facilities.
PHASE 1: PART IDENTIFICATION, ITEM SET UP, AND PO GENERATION
We collaborate with customers to identify and agree on the specific parts required for commissioning. This involves detailed discussions to ensure all necessary items are included. Once identified, items are set up in both the Customer ERP and Rexel ERP systems. Purchase orders (POs) are then generated to initiate the procurement process.
PHASE 2: ORDER RECEIPT AND STORAGE
Upon receipt of the ordered parts, RIS conducts thorough inspections to ensure all items meet the required specifications and quality standards. Items are then catalogued and stored in our designed facilities, with detailed records maintained for easy tracking. We also establish an off-site-storage and logistics process to hold stock until it is required, ensuring readiness for the commissioning phase.
PHASE 3: CALL-OFF PROCESS BY CUSTOMER
When the customer is ready to commence commissioning, they can call off the required parts from storage. RIS coordinates the delivery of these parts to the site, ensuring timely and efficient logistics. Our team remains in close communication with the customer to address any issues and provide support throughout the commissioning process.
One of our key learnings is the importance of early involvement of Rexel Industrial Solutions in the selection of commissioning spares. This should take place during initial negotiations on equipment selection. There are two main reasons for this:
Items should be linked to assets at an early stage. Product categorization during item setup and P-Con identification is essential prior to purchase to eliminate retrospective certification requirements.
ITEM DATA SETUP
The ability to search for items comes solely from how items are set up on day one. Ideally, items should all be set up with the following data at a minimum:
Clean and standardized data helps direct product search by all stakeholders and eliminates duplication of SKUs.
RIS offers a hybrid approach to services, allowing for a combination of customer involvement and RIS’ expertise. This setup typically includes the following components:
COLLABORATIVE PLANNING
RIS works closely with customers to understand their specific needs and challenges. This collaboration helps in developing tailored solutions that leverage both RIS’ resources and the customer’s insights.
SHARED RESPONSIBILITIES
In this model, certain tasks are managed by RIS, such as inventory forecasting, data analysis, and supply chain optimization, while customers may handle aspects like local inventory management or on-site logistics.
TECHNOLOGY INTEGRATION
RIS provides access to advanced tools and platforms for inventory management and forecasting, while customers can input their data and insights into these systems, ensuring a more accurate and relevant output.
TRAINING AND SUPPORT
RIS offers training sessions and ongoing support to empower customers to manage certain aspects of the service effectively. This includes using forecasting tools and understanding inventory optimization techniques.
FEEDBACK LOOPS
Regular communication and feedback mechanisms are established to ensure that both parties can adjust strategies based on performance metrics and changing market conditions.
PERFORMANCE METRICS
Jointly defined KPIs help measure the success of the hybrid approach, allowing both RIS and the customer to assess the effectiveness of the collaboration. This hybrid model enables customers to maintain control over their operations while benefiting from RIS’ expertise and technological capabilities, leading to improved efficiency and the better inventory management outcomes.